This is an 11 month contract with a view to extension. The role is open to hybrid working. The initial requirement will be 2 days on site.

Purpose

Our client requires a Senior Administrative Assistant to support (3) Executive Directors.

Responsibilities

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.
• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.
• Completing complex/international travel expense reports in a timely fashion.
• Email and Correspondence Management:
• Screening and prioritizing emails.
• Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion)
• Event Planning and Coordination:
• Assisting in planning and organizing company /team events, meetings, or conferences
• Communication Skills must be at a level to effectively interact with executives and internal/external clients to maintain workflow.
• Respects the importance of maintaining confidentiality and appreciation of professionalism.
• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
• Occasionally coordinates special projects.

Requirements

• Minimum of (8) years Administrative Assistant experience.
• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.).
• SAP /Concur / Agile experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.
• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.
• Demonstrated experience with processing of Visas/Passports.
• Advanced secretarial/clerical abilities with a history of high performance.
• Documented experience as a strong performer in current and past positions.
• Ability to handle and prioritize a large number of simultaneous assignments.
• Experience with event planning and coordination.
• Extraordinary attention to detail.
• Outstanding communication and people skills.